Withdrawal, Cancellation & Refund Procedures for Virginia USSSA Fastpitch LLC

WHEN A SOFTBALL TEAM WITHDRAWS PRIOR TO A WEEKEND EVENT

Virginia USSSA Fastpitch LLC understands that unforeseen circumstances, especially injuries, roster defections, player availability, etc., can occur throughout a season. Teams should also plan for the unexpected and understand that the scheduling process starts weeks and sometimes months before an event is scheduled.

• A full refund shall be given if a team withdraws on or before the 14th day prior to the tournament.
• No refund shall be given if a team withdraws after the schedule is posted and a replacement team is not found prior to 48 hours before the start of the event.
• No refund shall be given if a team withdraws within 48 hours before the event’s start, regardless of whether or not a replacement team is found. When this occurs, it is still the team’s obligation to notify the tournament director that they will not be participating.

REFUNDS FOR CANCELLATIONS OR SHORTENING OF AN EVENT

While Virginia USSSA Fastpitch LLC and our Host Partners will make every attempt to play each event, weather and other unforeseen circumstances may prevent an event from being completed or, in some cases, even starting. In those cases:

1. If a tournament is cancelled in its entirety prior to the start date your entry fee will be refunded minus $50. (This covers part of the nonrefundable expenses such as tournament insurance, awards, tournament software fees, etc.)
2. If a tournament is cancelled in its entirety on the start date your entry fee will be refunded minus $100. (This covers part of the nonrefundable expenses such as tournament insurance, awards, tournament software fees, staff & umpire lodging, etc.)
3. 4GG– 1 game played 50%, 2 games played 25%, 3 or more 0%
4. 3GG – 1 game played 50%, 2 games played 0%

Note: In the case where teams are due a refund but are registered and unpaid for future Virginia USSSA Fastpitch LLC Events or other Virginia Fastpitch Softball events with the same director, that refund shall be applied to the balance due on those future events.

Virginia USSSA Fastpitch LLC Events reserves the right to adjust this policy anytime to accommodate unusual circumstances.